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Collection settings explained

A collection’s settings decide who can submit ideas, how people react to them, whether ideas can be hidden, and whether contributors’ names are shown. Most settings are in Manage > Overview. Contributor privacy is in Manage > Share.

Who can do this: collection managers and Admins.

Saving your changes

Changes to these settings aren’t saved straight away. When you change something, an Unsaved changes bar appears at the bottom of the screen. Click Save to keep your changes or Cancel to undo them.

Access: who can contribute

  1. Open the collection and select the Manage tab.
  2. Click Overview in the sidebar.
  3. In the Collection details card, click the button next to Access.
  4. In Who can contribute?, choose an option and click Select.
  5. Click Save.
Option Who can submit ideas
Everyone with access Anyone who can see the collection (the default)
Managers Only the collection’s managers (including folder managers) and Admins
Closed Nobody, Admins included

The same rules apply to ideas sent by email. See Letting people submit ideas by email.

When a collection is set to Managers or Closed, other people see the contribute button greyed out. Hovering over it explains why, for example “This collection is closed for new ideas”.

Good to know: Access controls who can contribute, not who can see the collection. Visibility comes from the page the collection is on. See Choosing who can see a collection.

Reactions: likes, votes or none

  1. Go to Manage > Overview and click the Settings tab.
  2. In the Collection settings card, choose an option under Reactions.
  3. Click Save.
Option What happens
Likes People can like ideas
Votes People can vote for ideas
None Reactions are switched off and reaction counts are hidden

You can also allow or stop reactions for each step. When Reactions is None, the step switches are greyed out. See Liking and voting on ideas and Adding and setting up steps.

Enable hidden contributions

Turn on Enable hidden contributions (in the Settings tab) to let people hide their idea from other members. Contributors then see a Hide from other members checkbox on the submission form.

A hidden idea is only visible to its contributors, its assignees, the collection managers, Admins, and the panel and reviewer of the step it is currently in.

Things to know:

  • The setting applies to everyone who submits, managers included. When it is off, nobody can submit a hidden idea.
  • Turning it off doesn’t unhide ideas that are already hidden. Hives shows how many are still hidden, with a link to see them.
  • Collection managers and Admins can always hide or unhide an existing idea, whether this setting is on or off. Open the idea, click Edit and tick or untick Hide from other members. The setting only decides whether contributors get the checkbox when they submit.

See Hidden ideas, hidden names and anonymous collections and Hiding, unhiding and deleting ideas.

Contributor privacy

Go to Manage > Share and use the Contributor privacy card. These settings apply everywhere: on the collection page and through a share link, whether people are signed in or not.

Setting What it does
Hide contributor names Hives knows who submitted each idea, but doesn’t show it to anyone else. Collection managers and Admins don’t see it either. Names and emails are left out of exports and leaderboards.
Save contributions anonymously New ideas aren’t linked to anyone. They show as “Anonymous”. Ideas submitted before you turned it on are kept, but are no longer shown with names.

Note: With Save contributions anonymously, contributors can’t edit, delete or follow their idea afterwards, because nothing links it to them. Tell people this in the collection description.

Changing what ideas are called

A collection calls its ideas ideas, feedback, posts, insights, solutions or suggestions. This word comes from the workflow. To change it, apply a workflow that uses the word you want. Read Changing the steps of one collection first, because applying a workflow replaces the collection’s steps.

Other settings and where to find them